By-Laws of the:
RETIREES CHAPTER SUDBURY MINE, MILL & SMELTER WORKERS UNION LOCAL 598/UNIFOR
Table of Contents
Article 1: Aims, Objectives and Rules
Article 2: Membership
Article 3: Officers and Elections
Article 4: Finances
Article 5: Out of Pocket Expenses
Article 6: By-Laws
AIMS, OBJECTS AND RULES
The purpose of this organization is to represent and advance the economic and social well being of the members.
All retired former dues paying members in good standing of Local 598 and their spouses shall be eligible for membership. Spouses of members may become Associate Members and may attend all functions of the Union Chapter but shall have no voice or vote except on the Committee that they serve. There shall be no fee charged for such Associate membership.
All executive decisions shall be subject to ratification by the membership.
All expenditures shall be approved by membership vote.
Only members in good standing shall vote at membership meetings.
Membership meetings shall be held every month of the year except for July and August and December.
The Executive Board shall consist of twelve (12) members who shall be elected for a term of three years at the membership meeting. The Board structure will consist of:
Three (3) Trustees
Four (4) Committee members
One (1) Member-at-Large
Standing Committees shall be determined and set up annually by the Executive Board and may include members-in-good standing who are not on the Board.
Standing Committees shall report to the Executive Board for approval of recommendations and action. All activity decisions shall be subject to approval by the membership meetings.
Local 598/ UNIFOR Retired Workers Chapter shall maintain close fraternal relations with Local 598 Mine Mill/ UNIFOR and assist in the bargaining.
Local 598/ UNIFOR Retired Workers Chapter shall constantly seek to establish harmonious relations with all bona fide pensioners and union organizations to further their mutual interests.
All meeting procedures shall be as informal as possible to facilitate democratic expression in a business-like manner. In the event of procedural dispute, Bourinotís Rules of Order shall apply.
The Chapter shall hold monthly membership meetings, in accordance with the UNIFOR Constitution. Special membership meetings may be called between regular meetings; by the Executive Committee or the Chairperson of the Chapter.
All members will be notified by the Chapter of regular meetings through a yearly newsletter and on the Pensioners website.
SECTION 3: NEW
In the event where additional funds are required between monthly meetings to maintain benefits and services provided to chapter members, the Chapter Chairperson, Financial Secretary and Recording Secretary can jointly secure funds to a maximum of $1500.00.
SECTION 4: NEW
In the event where funds are required between monthly meetings for urgent repairs to the Chapterís buildings or related infrastructure, the Chapter Chairperson can secure funds to a maximum of $1,000.00
SECTION 5: NEW
In the event where a request is made by UNIFOR National between monthly meetings to participate in rallies or demonstrations in the province of Ontario, a majority decision of the Executive Board is required for approval to attend. Expenses not covered by the National will be paid by our Chapter in accordance with our by-laws. Attendance is restricted to a maximum of eight chapter members for a period of no more than four days.
The Agenda for regular membership meetings shall include:
1. Call to order
2. Roll Call
3. Minute of silence
4. Reading of previous minutes
5. Chairmanís report
6. Financial report
8. Unfinished business
9. New business.
10. Committee reports
11. Good and welfare
OFFICERS AND ELECTIONS:
The officers of the Chapter shall include Chairman, Vice-Chairman, Financial Secretary, Recording Secretary, three (3) Trustees, four (4) Committee members and the Chapter Representative on the Mine Mill Local 598/ UNIFOR Executive Board. A quorum for the Executive Board shall be six (6) members of the Board.
The Executive Committee shall be composed of Chairman, Vice-Chairman, Recording Secretary and Financial Secretary. A quorum for the Executive Committee shall be two (2) Executive Officers of the Chapter.
Between Chapter membership meetings the Executive Committee shall be empowered to act on behalf of the membership to the extent urgent business required prompt and decisive action. Any actions decisions taken shall be reported to at the next Chapter membership meeting for approval.
The Officers shall be nominated in February, March and April every three (3) years and elected in May.
An Election Committee consisting of two (2) members-in-good standing shall be nominated and elected at the monthly meeting in January.
A plurality is required to be elected. (The member who receives the most votes is elected.)
The duties of the Officers shall include the following:
Chairman: The Chairman shall preside at Chapter Membership and Executive meetings, sign all vouchers authorizing withdrawal from the Chapter funds and appoint ad hoc committees subject to the approval of the Chapter Executive Board.
Vice-Chairman: The Vice-Chairman shall assist the Chairman and assume the duties of the Chairman in his/her absence.
Recording Secretary: The Recording Secretary shall keep minutes of all Chapter Membership and Executive meetings, read all documents, conduct the general correspondence pertaining to the Chapter and is the caretaker for the Chapter By-Laws and maintain changes to the By-Laws.
Financial Secretary: The Financial Secretary shall report monthly to the Membership regarding the status of the Chapter funds and shall distribute a copy of the Financial Statement at each membership meeting.
Trustees: The Trustees shall maintain and report annually the business and issues regarding the Chapter and assist in decision making regarding financial investments. Trustees shall audit the financial books semi-annually. and chartered accountants will do same once per year and shall submit a report to the local.
Committee Members: Members shall perform any duties assigned by the Chairman or Executive.
Member-At-Large: The Member-At-Large shall perform any duties assigned by the Chairman or Executive shall serve as the Chapter representative on the Local 598/ UNIFOR Executive Board and on the Sudbury and District Labour Council.
Executive Board Sub-Committees:
The structure of the Sub-Committees may consist of:
1. Memorial / and Hospital Visits Committee
2. Political Action Committee
3. Socials, Sports and Recreation Committee
4. Publicity Committee
5. Membership and Election Committee
6. Emergency Response/Support Committee
7. Solicitations/Donations Committee
8. Medication Awareness Programme Committee
9. By-Law Committee
A three dollar ($3.00) voluntary monthly check off of retiree dues shall be received by the Chapter. A percentage of dues will be forwarded to the National Union in accordance to Article 48, Section C of the Constitution.
The signing Officers shall be the Chairman and Financial Secretary.
The fiscal year will be January 1st to December 31st of each calendar year.
OUT OF POCKET EXPENSES
Charter members who incur expenses in carrying out authorized Chapter business may be reimbursed from the Retirees Fund. Receipts must be provided for reimbursement of expenses incurred by the charter member. It is not intended to pay lost time, wages or salary or to reimburse members for attending Chapter membership or committee meetings.
Section 2: Guidelines for reimbursements of out of pocket expenses shall be:
(a) For authorized attendance at activities or conferences not requiring overnight stay the reimbursement shall cover transportation costs including auto mileage or vehicle rental, insurance and gas, parking, registration fees (including costs of meals) and a per diem to cover meals and incidental expenses. Vehicle rental is encouraged for insurance purposes.
(b) For authorized attendance at activities or conferences requiring overnight stay the reimbursement shall cover transportation costs including plane fare, auto mileage or vehicle rental, insurance and gas, taxi fare to and from airport and authorized attendance at activities or conferences, parking, hotel accommodation, registration fees (including costs of meals) and a per diem to cover meals and incidental expenses. Vehicle rental is encouraged for insurance purposes.
(c) Payments amounts are outlined in the Policy Guide for Out of Pocket Expenses.
These By-Laws may be amended by the following procedures:
1. Proposal to amend the By-Laws shall be initially made in the form of a Notice of Motion at a Chapter meeting for consideration at the next meeting.
2. A two-thirds vote is required for the adoption of a motion to amend the By-Laws.